Replacement of PC (Udskiftning af PC)

Table of content

1. User files
2. Shortcuts
3. Browser Favorites
4. eBanking
5. Digital Signatur
6. Locally saved .pst files
7. NK2-file
8. Outlook Signatures
9. Saved wireless passwords
10. List of programs
11. What happens to the old computer?

When a computer needs to be replaced, e.g. for technical problems or for renewal, the user should remember to backup the following items (Note : not all items on the list are necessary).

If any help is needed, the IT-Office can assists you in moving the files you need, in order to make the transition as smooth as possible.

User Files

User files placed locally on the pc, i.e. on C:-drive, desktop, My Documents folder etc. should be moved to the user’s private folder, Z:-drive, if an updated copy is not already there. User files are only text documents, spread sheets, pictures, program code, data etc., not installed software programs.

Shortcuts

Special shortcuts located on the desktop (for example) also need to be moved to the Z:-drive.

Favorites

The Favorites (In Danish: Foretrukne) in Internet Explorer can be saved as an .htm file on your Z-Drive.

1. Open Internet Explorer (this guide uses version 8)
2. Click the toolbar menu Favorites
3. Click the arrow on the right side of Add to favorites
4. Click Import and Export
5. Select Export to a file and click Next >
6. Select Favorites and click Next >
7. Select the top main folder named Favorites and click Next >
8. Browse to a location on the Z:-drive, name the file (for example: bookmark.htm) and click Save
9. Click Export
10. Click Finish

When you computer has been replaced, the Favorites can be moved by using the guide, but instead of Import from a file selecting Export to a file option.

Note: Other popular browsers have a similar approach to saving favorites.

eBanking

If you don't already have a backup of the eBanking user-id or security key (In Danish: Bruger-ID or Sikkerhedsnøgle), you need to moved it to the Z:-drive. The following is a list of known default locations (In Danish: standard placering) for some Danish Banks:

Danske Bank	Windows 7	C:\ProgramData\e-Safekey\Personal\*.mst
	Windows_XP	C:\Documents and Settings\All Users\Application Data\e-Safekey\Personal\*.mst
Nykredit	Windows XP	C:\nyksecur\*.nykredit
FIH	Windows XP	C:\WEBBANK\*.usf
Amagerbanken	Windows XP	C:\WEBBANK\*.usf
Nordea	Windows XP	C:\unisecr\

Digital Signatur

To take a backup of your Digital signatur:

1. Click Start > All Programs > Digital Signatur > Tag Sikkerhedskopi
2. Follow the on screen instructions to save the Digital Signature file as an .htm file on your Z:-drive

If you have forgotten your Digital Signature code, you need to order a new signature from: http://www.digitalsignatur.dk/

Locally saved .pst-files

Any locally saved .pst-files need to moved to the Z:-drive. To find out where the file is located:

1. In Outlook, right click the pst-file (Default name is Personal Folders) and click Properties for "Personal Folders"...
2. Select the General Tab and click Advanced
3. The located is listed in the Filename box

To open the PST file in Outlook again on the new computer:

1. Click the File menu
2. Select Open and click Outlook Data File
3. Type in the Z:-drive location (<user-id> is replaced with your username):
\\ibtsrv6a\oko\<user-id>\

4. Click OK
5. Select the file and click OK

The file should now have been added in the bottom of the Folder list menu on the left side in Outlook.

NK2-file

The NK2 (auto complete name list) file is associated with Outlook and is normally located in a hidden folder. It contains saved data Outlook automatically "remembers" and fill in for you, such as e-mail addresses and contacts nicknames. If you going to miss the convenience of Outlook automatically completing people's names as you begin to type them on your new computer, or if you don't want to lose all the names stored in your Outlook AutoComplete feature, then you need to move it to the Z:-drive.

It is important that you exit Outlook before starting to copy the file. Depending on your file settings, the NK2 folder might be hidden. To view the files in the folder, do the following:

1. Click Start, and then click My Computer
2. On the Tools menu, click Folder Options
3. Click the View tab
4. Then, under Advanced settings, under Hidden files and folders, click Show hidden files and folders

Then copy the from here (Replace <user-id> with your own user-ID):

Windows XP:
C:\Documents and Settings\<user-id>\Application Data\Microsoft\Outlook\*.NK2

Windows 7:
C:\Users\<user-id>\AppData\Roaming\Microsoft\*.NK2

If the NK2 filename (default: CADProfile.NK2) is different on the computer where you are moving the .nk2 file, you must rename the file with the same name used on the new computer after you copy it to the correct folder. When prompted about replacing the existing file, click Yes. The names will be included in AutoComplete when you open Outlook.

Outlook signatures

The Outlook signature folder is located here (Replace <user-id> with your own User-ID):
C:\Documents and Settings\<user-id>\Application Data\Microsoft\Signaturer\

Copy the entire content of Signaturer to your Z:-drive.

Depending on your file settings, the NK2 folder might be hidden. To view the files in the folder, do the following:

1. Click Start, and then click My Computer
2. On the Tools menu, click Folder Options
3. Click the View tab
4. Then, under Advanced settings, under Hidden files and folders, click Show hidden files and folders

Configure Outlook 2003 to automatically add a signature to outgoing messages:

1. In Outlook 2003, on the Tools menu, click Options, and the click Mail Format (In Danish: Postformat)
2. Under Signatures, in the Signature for new messages list (In Danish: Signatur i nye meddelelser), select the signature you want. And in the Signature for replies and forwards list (In Danish: Signatur i svar og videresendelser), select the signature you want
3. Click OK

Configure Outlook 2007 to automatically add a signature to outgoing messages:

1. In a new message, on the Message tab, in the Insert group, click Signature, and then click Signatures
2. In the New messages list, select the signature that you want.
3. If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none
4. Click OK

Note: The outlook signature can also be restored by finding an old e-mail in the Sent folder (In Danish: Sendt post), and copying the signature.

Saved wireless passwords

If a user has forgotten password/keys for his/hers home Wireless connection, it can sometimes be recovered using a freeware program called WirelessKeyView. WirelessKeyView doesn't require any installation, just open the folder and run it. After you run it, the main window should displayed all WEP/WPA keys stored in your computer by Windows. For WEP keys, the key is also displayed in Ascii form. For WPA-PSK keys the characters are automatically converted into a new binary key that contains 32 bytes (64 Hexadecimal digits). This binary key cannot be converted back to the original password/key that you typed, but you can still use it for connecting the wireless network exactly like the original key. Be aware that this utility can only reveal the network keys stored by Windows. It cannot recover network keys stored by any other third-party software.

The program is located here:
\\ibtsrv6a\okoapps\Install\WirelessKeyView v1.34\WirelessKeyView.exe

List of programs

The new computer will come with some default programs, such as Microsoft Office, Frontpage and Adobe Acrobat, pre-installed. The user should make a list of the other programs he/she wants to use, in order for the IT-office to be able to install them prior to handing over the computer. Note that not all programs can be pre-installed, since some programs need to be installed after the user has logged on the new computer for the first time (for example administrative programs).

What happens to the old computer?

When a computer is replaced, the IT-office will keep the old pc in storage for a short period, 7 days, or more after special arrangement; in this period forgotten files can be recovered. After that the harddrive is wiped, the old one pc's often make their way to new users or other purposes such as loan or test laptops. If the pc is useless, we will try salvate what we can use of hardware, and thrown out the rest.